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How Small and Medium-Sized Businesses Can Maximize Employee Productivity While Working Remotely

Updated: Jun 14, 2021


How Small and Medium-Sized Businesses Can Maximize Employee Productivity While Working Remotely

Since the advent of the COVID-19 pandemic, more and more companies have adopted the work-from-home culture as their predominant style of work. Not only does this allow managers and business owners to cut back on operational expenditure, many workers are happier working remotely. It was reported in 2019 that 81% of on-site workers think that they`ll be happier working remotely.


Interestingly, reports from studies conducted during the pandemic and even more recently lends support to this claim. Working from home obviously creates room for more flexibility, which lots of workers say helps to boost their productivity. A recent study conducted by Airtasker shows that employees working from home spent less time trying to avoid work, took more breaks, and were more productive.


Overall, both employers and employees in many different industries, having seen the benefits of working from home, have either partially or fully switched to a remote work model.


But managing employees on-site is different from managing them remotely. And for some business owners, that is a big concern. In this post, you`ll find pro tips on how to maximize the productivity of your employees assuming you intend to adopt or have already adopted the remote work model for your company.


1. Empower Your Employees with the Resources They Need to Excel


Switching to a work-from-home or remote work setup means that employees no longer have access to in-office facilities, such as computers, communication gadgets, office wi-fi, etc. In other words, you need to arm them with these facilities so they can deliver as expected.


If, for instance, they're going to be handling lots of calls and regularly participating in videoconferences, it's important to provide them with the resources and tools that will make these activities as seamless as though they were working from the office.

2. Encourage a Culture of Constant Communication

Since there won't be plenty of physical interactions as before, one of the best ways to track the progress on ongoing projects and everyday tasks is by effective communication. You`ll need to keep the channels of communications open always. Emails, texts, videoconferencing, and phone calls are just means by which you can promote effective communication among staff members.


Also, it is not enough to communicate, but it's very important to do so as promptly as possible. There`s a possibility that lack of communication or poor communication will lead to anxiety, especially when an employee needs to take care of an emergency. Besides, constant communication will keep all employees on the same page and also afford you the insight you need to address operational issues as they arise and make informed decisions.

3. Delegate with Minimal Supervision

Everyone, including employees, needs some degree of autonomy to function optimally. The saying goes that micromanaging tends to kill productivity. What you need to know is that switching to a remote work model might also imply that you`ll need to invest the same or higher level of trust in your employees as you would in an in-office set-up.


Research suggests that employee autonomy contributes to their being happy and more productive at work. Every successful business needs happy employees, so you must cultivate a culture of allowing your employees to carry out assigned tasks without bugging them with too many check-ups. While follow-up is very much advised, it should not smother creativity and productivity.


If possible, you can set up a daily reporting system to monitor their progress at work. Also, keep in mind that it's a work-from-home arrangement, so you need to understand that people will likely have different approaches to getting things done. As such, you might want to focus more on results and overall productivity, and less on processes and procedures.

4. Boost Employee Morale By Recognizing Their Effort

Working from home is a millennial trend in the workplace today. And being able to harmonize one`s personal life and professional duties such that one does not suffer for the other is no small feat. As time passes, your employees will be appraised based on their productivity at work. If the results are good, it means that they have been successful at taking office work into their personal spaces.


To keep the spirit high, it's important to appreciate the efforts of those who are doing very well and encourage those who need to sit up. Performance evaluation is also a good opportunity to discuss challenges and proffer solutions.

5. Be Concerned About the Welfare of Your Employees

It takes a healthy worker to produce innovative results. From time to time, you should check up on your remote employees and ensure that they are not just bombarded with work, but also wellness resources.


Whether in an on-site or a remote work setting, employees generally tend to perform better when they know that the management is also concerned for their well-being. Aside from making the workplace more humane, caring about your workers' welfare boosts their confidence in the company, and, of course, their overall productivity. Understand that they too, need a healthy work-life balance. This is a pro tip for maximizing the productivity of your remote employees!

6. Encourage Innovation and Creativity

The time spent commuting to work can be invested into doing more work. On the flip side, employers can save more on operational expenses when staff work from home. This flexibility allows for more productive work to be done in many different ways. While some staff members work best with the playbook in their minds, others are more productive by being innovative or thinking outside the box.


Creativity and innovation typically thrive with less supervision, and it is beneficial for your business. Letting your remote employees understand that their ideas are welcome toward meeting business targets and achieving predetermined goals will improve their autonomy and make them more productive.

Conclusion

Working from home can impact your business positively, if well implemented. The most important thing is ensuring that workers have the resources and all the help they need to get their job done daily. Encourage constant communication and ensure that no good work goes unappreciated.


For more ideas or tips on how to improve the productivity of your staff, you can schedule a consultation with us today at The Mission HR. We constantly strive to be the best-in-class among HR service providers.


The Mission HR caters to small and medium-sized organizations and government contractors by providing industry-leading HR services. We serve as a trusted partner in integrated human resource compliance, risk management, PEO services, employee benefits, employment practices liability insurance (EPLI), and payroll processing.